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Scheduling & Inviting Guests to a Zoom Meeting | NMC’s Center for Teaching and Learning – Zoom meeting settings

 

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This wikiHow teaches you how to create a Zoom meeting that occurs at a specific date and time. No matter where you access Zoom, you can quickly schedule a meeting by clicking the Schedule icon and filling out a simple form. Click the Schedule icon. Enter the meeting time, date, and duration. Choose your password and waiting room preferences. Select a meeting ID. Choose your video and call-in options. Add the meeting to your calendar. Fill out all additional options.

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Open the Zoom application on your PC or Mac. If you’re not already signed in, you’ll be prompted to do so now. Click the blue Schedule icon. It’s the calendar icon near the bottom-left corner of Zoom. Enter a topic for your meeting. Enter the meeting’s time, date, and duration. Select a start time and date for the meeting, and then choose a duration from the drop-down menu to automatically create an end time.

If the meeting is happening more than once, check the box next to “Recurring meeting” and choose additional timing preferences. Fill out the “Security” section. In this section, you can adjust your password preferences and control whether to use a Waiting Room for participants: Passwords are enabled and created by default.

You can change the password to something else if you’d like, or disable it altogether by removing the checkmark from the “Passcode” box. If you have a free Zoom account, you must use a password. If you’d rather people with the password be able to join without your intervention, remove the checkmark.

Select a Meeting ID option. If this is a one-off type of meeting, select Generate Automatically to create a unique ID. Choose who can broadcast video immediately. Both are set to “off” by default, which means nobody’s camera will be enabled at first—anyone can enable their cameras later if they wish.

Select your audio and call-in preferences. You can also select which regional call-in numbers to include in the meeting. Select a calendar option. If you want to add the meeting to your calendar immediately and quickly send an invitation, choose Google Calendar , Outlook , or Other Calendars as needed.

After you create the meeting, you’ll be taken to a new pre-filled calendar event that you can edit and use for invitations. Click Advanced Options to expand more options for participants. This includes the option to allow participants to join before the host, as well as the option to mute participants immediately upon entry.

Depending on your account type, you may also find some or all of the following options here: To restrict access, select the option to allow only authenticated users to join. If you have scheduling privileges for someone else in your organization, you can select that person from the drop-down menu. The Alternative Hosts option also lets you add the email address for another licensed Zoom user who should also have full host access.

If language interpretation is available, you can configure your settings here. To add an additional host from your organization, enter the email address of the other host in the “Alternative Hosts” section. To allow participants to join before the host, enable “Join before host. Click Save to create the meeting. Now that the meeting is scheduled, the selected calendar service will open, allowing you to add the meeting to your calendar, add guests, and set up recurring meeting times if applicable.

If you want to view or edit the meeting, click the Meetings tab at the top, and then select the meeting. To send invitations without using your calendar, click Copy invitation , and then paste the copied content into an email, message, or post.

Method 2. If you’re signed in to Zoom, this displays the Meetings page. If you’re not signed in, follow the on-screen instructions to do so now. Click the Schedule a Meeting button. It’s the blue button near the top-right corner of your meetings list. Enter a topic and description for your meeting. You can also type a description of the event into the “Description” field—it’s not optional, but it can be helpful.

Enter the meeting’s time and date. Type the date into the field or click the calendar icon to use the visual calendar. Select the time the meeting should begin from the drop-down menus. If you’re not using hour time, remember to select AM or PM as needed.

Use the “Duration” drop-down menus to set how long the meeting will run. Choose the time zone in which the meeting’s start time applies. If the meeting will happen more than once, check the box next to “Recurring meeting” and choose your preferences. Customize the password. Passwords are enabled and created by default, but you can change the password to something else if you’d like.

If you don’t want to require a password, remove the checkmark from the “Passcode” box. If you have a free Zoom account, you are required to have a password for your meeting. To manage your password preferences, click the Settings tab in the left panel and adjust your preferences under the “Security” header. Select a waiting room preference. If you’d like participants to wait in a virtual waiting room before you allow them to join the meeting, leave the “Waiting Room” option selected recommended.

Choose additional meeting options. The remaining options vary depending on the type of account you have. Both are set to “off” by default, which means nobody’s camera will be enabled at first—people can enable their cameras later if they wish. If you were asked to schedule the meeting for someone else, you can select the host from a drop-down menu.

If your meeting requires registration, locate the “Registration” section and check the box next to “Required. Enable “Join Before Host” if you want to allow participants to join the meeting before you join or without your approval. Click Save to schedule the meeting. This saves your preferences and displays the details of your meeting. You can find your meeting in the Meetings tab on the left side of Zoom.

 

How to schedule a zoom meeting online – how to schedule a zoom meeting online:. 10 Tips and Tricks for Zoom

 

If you have how to schedule a zoom meeting online – how to schedule a zoom meeting online: already done so, add a Tool link for Zoom Meetings to your course menu. Note: this must be done for each course where you wish to use the tool. However, if you have already scheduled meetings using the Zoom web portal, you can import those meetings to the Zoom Meetings inside UNM Learn.

The tool should automatically launch with your Zoom account. Select your meeting settings. Recurring meeting: meetings that will be used more than once in the course e. The default and recommended setting is “Only authenticated users can join meetings” with “Restrict to UNM Accounts” selected.

You can choose to create a passcode or enable a waiting room if you prefer. Alternative Hosts can start the meeting and share hosting capabilities. To enter several at a time, separate them with a comma, e. Click Save. Your meeting has been scheduled. If you have not already downloaded and installed the Zoom Meeting Software, please see Downloading and Installing Zoom.

Before starting your meeting, be sure you have closed out of any applications you will not be sharing, especially those that make large onlinw on hwo resources. Click the Zoom Meeting link in your course menu. Find the meeting in the Upcoming Meetings tab, and click Start. If you need to change settings for a Zoom Meeting, you can edit a scheduled meeting without deleting and re-creating it.

Note: you cannot edit individual meeting sessions created as part of hw recurring meeting. If you no longer need a meeting, you can also delete meetings from inside UNM Learn. Learn Support Click here how to schedule a zoom meeting online – how to schedule a zoom meeting online: more info learn unm.

Note – As of November 1st,UNM Zoom meetings will require at least one security option : “Only authenticated users can join meetings” is the default and recommended. You can choose to create a passcode or enable a waiting room instead, or in addition. Previously scheduled meetings that did not have a security option selected will have a waiting room added. Topic: the title of your meeting, e. This will prevent others from using your meetings in scheeule you did not intend.

Sfhedule select this setting when a password is set and you would like your students to meet without you. Mute participants upon entry. Students can unmute themselves during the class. Think of your personal meeting ID as a standing meeting that never expires. If you use your personal meeting ID for multiple uses, you may end up with conflicts or overlap of participants. Leave this unchecked to generate a unique meeting ID.

Record the meeting automatically — Record to the Cloud: If you prefer to not record or to only record part of your Zoom Meeting, you can leave this turned off and when desired, use the in-meeting menu instead. /16131.txt recordings through Zoom give anyone with the link unauthenticated and unauditable access.

For information on securely sharing Zoom recordings, please see instructions for how to do a manual upload on Zoom Recordings and UNM Learn.

 
 

How to schedule a zoom meeting online – how to schedule a zoom meeting online:

 
 
In this article: Scheduling online meetings; Inviting Others to Join Your Scheduled Meeting; Inviting People to a Meeting in. To schedule a Zoom meeting, click the Meetings link and then the Schedule a New Meeting button to create a new meeting. Schedule a Meeting Enter the meeting.

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